Timetable Generator for Schools

Building it

Clashes are caught as you place a period, not after

The builder checks the teacher, the room and the group live as you drop a subject into a slot, and counts periods against what the curriculum map says the subject should get each week.

Week grid per group, with the assigned teacher auto-filled
Live clash checking on teacher, room and group
Workload counters against periods-per-week in the curriculum
Room suggestions by type, so a practical lands in a lab

Placing · ChemistryLIVE

TeacherFree

Room L-1Free

GroupFree

Weekly count4 of 5 placed

Sets and streams

Students who split across groups still get one timetable

Teaching sets draw students from several groups — ability sets, elective blocks, a Cambridge stream inside a national school. A student’s own view merges their group timetable with every set they belong to.

Teaching sets that override the group timetable for their members
Elective option blocks resolved per student
A merged student view, not a class view they have to interpret
Two-week A/B cycles and rotating day patterns

Student view · Zoya K.LIVE

P1Maths · Set 2

P2Biology · Option B

P3English · 9-A

This morning’s problem

Cover assigned before the first bell

The substitution desk reads today’s staff absences from HR, lists the uncovered periods, and suggests free teachers by subject and current load. Assigning notifies everyone and logs it for allowance reporting.

Uncovered periods derived from HR leave and staff attendance
Suggested substitutes ranked by subject match and daily load
Notifications to the substitute, the group and the portals
A substitution log per teacher for allowances and workload review

Substitutions · todayLIVE

P2 · 9-A PhysicsUncovered

SuggestedA. Raza · 2 free

P4 · 7-B MathsCovered

When the day changes shape

Ramadan, exam weeks and half-days are windows, not rebuilds

A special timetable window replaces the normal period structure for a date range and then expires, so the ordinary timetable is never edited and never has to be restored afterwards.

Period templates per campus, shift and day of the week
Special windows for Ramadan, exam weeks and half-days
Friday and shift timings handled as templates
Versioning per term, with change notifications on publish

WindowsLIVE

Standard8 periods

Friday6 periods

RamadanActive window

The rules it enforces

A timetable that can be saved with a clash in it is a timetable that produces one.

No double-booking

A teacher, a room or a group cannot appear twice in the same slot within an effective window. Full stop.

Subjects must be on the curriculum

A slot can only carry a subject the group actually takes that year.

Substitution limits

A substitute cannot exceed their configured daily maximum without an explicit override.

Assignments respect employment dates

A teacher cannot be scheduled outside their employment period recorded in HR.

Publishing is deliberate

A draft is not visible to parents or students until it is published, and republishing notifies affected groups.

Period marks need a slot

Period attendance can only be recorded against a real timetable slot or an explicit ad-hoc session.

How it works in your country

The shape of the school day is one of the most local things about a school.

Pakistan

Shortened Friday timings as a standard template
A Ramadan window that compresses periods for its date range
Morning and evening shifts on the same campus

United Kingdom

Two-week A/B timetables
Form time and registration periods as slot types
Ability sets that cut across form groups

United States

Block schedules and rotating day cycles (Day 1–6)
Lunch waves within a period
Semester course changes mid-year

Gulf

Shortened Ramadan timings
Friday and Saturday weekend patterns
Separate timings by section where required

What it prints

Printed timetables per group, teacher and room
The master timetable across the campus
The daily substitution sheet
Teacher load and room utilisation reports
An iCal feed per teacher and per group

Who sees what

Parent — the child’s week, including substitutions
Student — their own merged timetable across sets
Teacher — their timetable, cover duties and free periods
Timetable coordinator — the builder, publishing and the substitution desk
Campus head — uncovered periods, teacher load, room utilisation

Works with

The timetable is the clock the rest of the school day runs on.

AttendancePeriod registers are generated from timetable slots. Homework and lessonsTeachers plan and set homework from their own timetable. Exams and report cardsExam windows replace normal teaching for their date range.

Questions about timetable and scheduling

Does it generate the timetable automatically?

The builder is manual with live clash checking, which is how most schools want to work because the constraints they care about are rarely all written down. Constraint-based automatic generation — teacher availability, maximum periods per day, subject spread, double periods and room types — produces a draft for review and is a later enhancement rather than a replacement for the builder.

How does Ramadan or an exam week work?

As a special timetable window covering a date range. It replaces the period structure for those dates and then expires, so the ordinary timetable is never edited and never needs restoring afterwards.

Can a student in an elective block see one combined timetable?

Yes. A student’s view merges their group timetable with every teaching set they belong to, so an elective in period 3 shows the set they are actually in rather than the class default.

How are absent teachers covered?

The substitution desk reads today’s absences from HR leave and staff attendance, lists the uncovered periods, and suggests free teachers ranked by subject match and current daily load. Assigning notifies the substitute and the group, and logs it for allowance reporting.

School timetable generator and scheduling